8640 South Snowbird Drive, Sandy, UT 84093

The Brookwood Rules of Order and Procedure have been created to promote ethical behavior and civil discourse.  Overall, each council member shall:

  • Attend council meetings on time and be prepared to participate
  • Make decisions with the needs of students as the main objective
  • Listen to and value diverse opinions
  • Expect accountability and be prepared to be accountable
  • Act with integrity

Rules of Procedure:

All SCC meeting are open to the public and the public is welcome and encouraged to attend.

The agenda of each upcoming SCC meeting, along with draft minutes of the prior meeting, will be mate available to all council members at least one week in advance.

Minutes will be kept of all SCC meetings, prepared in draft format for approval at the next scheduled meeting.

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in.   The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair or vice-chair conducts the meetings, make assignments and requests reports on assignments.

SCC meetings shall be conducted and action taken according to very simplifies rules of parliamentary procedure as required in 53A-1a-108.1(9)(i).  Items on the agenda take priority over other discussions coming before the council.   Action of the council will be taken by motions and voting which will be recorded in the minutes.

A motion (or an action to be take by the council) is stated as a motion.   Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion.  The the council members may provide input and discussion as called upon by the chair.  When discussion seems complete the chair may call for a vote on the motion.   Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3.   If the vote on the previous question previous question fails the council goes back to discussing the first motion.   If the motion to the call previous question passes, the chair directly calls for a vote on the first motion.   A vote to call the previous question is usually used to move business along.

A chart is included below providing a summary of simple motions of Parliamentary Procedure for use in out meetings.

A tie vote is the lost vote

  • A main motion may be amended.
  • Nominations can be closed by saying, “I move to close nominations.”
  • Most motions are main motions.
  • A point of order is offered when there is some questions if procedure had been followed correctly.
  • To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.”  This requires a second and a 2/3 vote.
  • Hasty action may be corrected by use of the motion to reconsider.   This motion may be made only by one who voted on the prevailing side.
  • A person who made the motion may withdraw the same motion.
Brookwood Community Council November 2018
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